With golden-hour light, forested backdrops, and a dedicated team that brings every detail to life, it’s easy to see why Sunriver Resort is one of Oregon’s most sought-after wedding destinations. From snow-dusted ceremonies to summer garden receptions, couples choose Sunriver Resort for its scenic surroundings, versatile indoor and outdoor year-round venues, and expert in-house planning team that makes the entire process feel seamless.

Whether you’re dreaming of an intimate elopement, a black-tie ballroom affair, or a full weekend of festivities with friends and family, thoughtful timing is key. To help guide the journey, we’ve partnered with Ashley Ashby, Preferred Planning Partner of Sunriver Resort, to break down exactly what to do—and when—for a joyful, low-stress planning experience.

12 Months Out: Build the Foundation
Start strong by booking your venue and confirming your date. Then assemble your vendor team: planner or day-of coordinator, photographer, florist, DJ or band, and beauty professionals. Wedding dress shopping starts here, too—let the fun begin!

10–11 Months Out: Secure Lodging + Send Save-the-Dates
Once your date is locked in, begin securing guest accommodations. Sunriver Resort offers hotel room blocks and access to 400+ vacation rentals—from cozy cabins to spacious homes. Earlier booking is often available, especially for larger groups.

Pro Tip: Make sure your wedding website is live with travel info, lodging links, and registry details before your save-the-dates go out.

6–9 Months Out: Visit, Taste & Tailor
Planning a destination wedding? Now’s a great time for a site visit. Finalize your color palette and bridesmaid dress selections. This is also when you’ll want to schedule your tasting with the catering team and, if needed, submit any specialty rental requests. Sunriver Resort offers chairs and tables, linens, flatware, and glassware, but if you’d like to customize the look, submit your wishlist for details like upgraded chairs, colorful napkins, or lounge furniture.

4–6 Months Out: Design & Day-Of Details
Start working with your planner to shape the day’s flow: First look or no? Bridal party size? Send out invitations (for destination weddings, aim for four months out with RSVPs due 60 days before). Finalize any signage or paper goods.

3 Months Out: Tailoring + Groom’s Wear
Three months out is the sweet spot for dress alterations. Schedule your final fitting for one month before the big day. Groomsmen’s attire can usually wait until 3–5 months out—but earlier is always better.

6–8 Weeks Out: Finalize the Details
At this stage, your planner may share a detailed guide to finalize ceremony order, lodging, vendor info, toasts, and special moments. Schedule your hair and makeup trial if you haven’t already.

4–6 Weeks Out: Review + Confirm
Confirm your seating chart, layout, and guest list. Share a working timeline with vendors and verify everyone is aligned. Finalize your rental needs and vendor logistics.

30–45 Days Out: Wrap It Up
Finish your menu and bar selections, check in with key vendors like your photographer and florist, and double-check your timeline. Don’t forget your marriage license—apply 30–60 days in advance and pick it up no later than three days before the ceremony.

2 Weeks–Week Of: Final Touches
Send final headcounts and dietary info to your venue and caterer. Confirm vendor arrival times and pack your must-haves: marriage license, rings, vows, veil—and an emergency kit full of bobby pins.

Rehearsal + Wedding Day: Trust the Process
“Trust the process,” says Ashby. Trust your team—and you’ll have the best day ever.”

Say ‘I Do’ at Sunriver Resort
At Sunriver Resort, every wedding is shaped by natural beauty, personalized service, and thoughtful spaces that bring people together. Whether you envision a cozy winter ceremony or an outdoor summer soiree, our team is here to help make it yours.
Start planning your dream wedding at Sunriver Resort.

How to Plan the Perfect Wedding at Sunriver Resort

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